1. Multiple Subsiduaries
The Licence Bureau System is multi-tiered and flexible so this client's account was structured to mirror their internal Group structure with a holding company and 5 subsidiaries.
The Licence Bureau recommends that whilst it is possible to divide a driver fleet at any level, by cost centre, by geographical location or to match any other internal divisions,these divisions should be created
at a level where there is very little internal movement of staff to minimise ongoing administration.
2. Multiple Geographical Locations
Geographical Distribution of the client's subsidiaries was not a factor for the Licence Bureau
as we are able to reflect multiple locations within our client's account structure. In this case each
location had a key account manager to whom we directed the reports for their location whilst a
consolidated report that brought together all the data from all the locations was routinely
provided for the Group MD.
Our new web portal allows the Group MD to view all driver records securely online whilst individual depot managers have limited access to their own driver records only.
3. PCV & LGV Licence Holders
PCV & LGV licence holders are required to renew their licence when they reach the age of 45 and every five years thereafter. Any fleet with PCV or LGV licence holders automatically triggers a unique Licence Bureau report that shows which drivers are due to renew their licences in the next twelve months, on a month by month basis. The report is updated each month on a rolling basis.
Any licence holders who have not renewed their licence by the due date are treated as disqualified for the purposes of the licence checking exercise and immediate contact is made with the client contact to appraise them of the situation.
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